Distributor & wholesale ERP
Distributor ERP for billing, van sales, field orders, and GST
Kapish runs a distribution business end to end: orders, challans, GST invoices, schemes, godowns, van delivery, salesman app, retailer self-ordering, double-entry books, and CA-ready GST returns — on one login that your whole team can use.
FMCG, pharma, electrical, hardware, and food distributors, super-stockists, C&F agents, and wholesalers selling to shops and dealers.
- 30-day free trial
- No credit card required
- 94 features listed below
₹1,000/month or ₹9,999/year, GST included — 30-day free trial, no card required.
Highlights
Why distributors switch to Kapish
Practical workflows for day-to-day operators — not a vague feature checklist.
Retailer self-ordering portal
Each shop gets a private link with its own prices, schemes, balance, and bill history. Orders land as drafts for you to confirm.
Field sales app
Today’s beat, GPS check-ins, scheme-aware orders, collections against specific bills, and no-order reasons — on the salesman’s phone.
Van delivery that books its own cash
Trips, printable loading sheets, proof of delivery, and cash collected at the door that posts a receipt against the bill automatically.
GSTR-2B matching with ITC at risk
Upload the portal’s GSTR-2B and see matched, mismatched, and missing bills — plus how much input credit is at risk.
E-invoice & e-way bill, three ways
Download the official JSON, practise in a built-in sandbox, or go live through your own GSP — with the 24-hour cancellation rules enforced.
Real double-entry accounts
Every document posts to the ledger. Trial balance, P&L, balance sheet, and a Tally-friendly voucher export are always up to date.
Controls built for distribution
Credit limits that block invoices, packs plus loose units, nearest-expiry batches, automatic schemes, price locks by role, and cheque-bounce reversal.
India tax depth, global ready
TDS 194Q and TCS built in, GSTR-1 and 3B working papers, plus VAT/GST setups for eight countries.
On the floor
From the salesman’s phone to the CA’s working papers
A field order taken at the shop applies the right price and scheme, lands in Sales, ships on a van trip with a loading sheet, collects cash at the door, and posts itself to the ledger, GSTR-1 and the trial balance. Nobody re-types anything.
- 1
Order
Salesman app or retailer portal — party price and scheme applied
- 2
Invoice
Converted in one click with GST split, batch, and IRN
- 3
Van trip
Loading sheet, proof of delivery, cash at the door
- 4
Receipt
Collection posts against the bill automatically
- 5
Books & GST
Ledger, trial balance, GSTR-1 and 3B updated
Pricing
Every desk, one price
₹1,000/month or ₹9,999/year, GST included — 30-day free trial, no card required.
Distributor is included. The yearly plan saves ₹2,001. Start with a 30-day free trial — no card. Pay whenever you are ready and every unused trial day is added to your plan.
Monthly
₹1,000/month
Billed every month · GST included
YearlySave ₹2,001
₹9,999/year
About ₹833 a month · GST included
Every feature
Everything in Distributor, desk by desk
The complete list — nothing hidden behind “and more”. Search for what you need or jump to a desk.
Command center
The owner’s morning view of the whole distribution business.
Live KPIs
Sales this month, GST payable (output minus input), receivables including opening balances, and payables.
Billed vs collected
A 14-day bar chart comparing what you invoiced with what you actually collected.
Smart alerts
Low stock with one-click reorder, lots expiring within 60 days, and post-dated cheques falling due.
Work queue
Orders not fully dispatched or billed, drafts waiting for confirmation, and the low-stock list in one place.
Quick launch
A tile for every desk so staff jump straight to sales, purchase, stock, field, delivery, or GST.
Shops, dealers & suppliers
Every party you buy from or sell to, with credit and network built in.
Five party types
Shop owners and dealers you sell to; companies, wholesalers, and main dealers you buy from.
Dealer-to-shop hierarchy
Link each shop to the dealer that serves it and see how many shops every dealer covers.
Complete party record
GSTIN, state, PAN (read from the GSTIN with format checks), city, area or beat, pincode, and address.
Salesperson & route
Assign a salesperson and a route or beat to every party.
Credit control
Credit days, credit limit, and an opening balance with date — advances can be entered as negatives.
Per-party TCS
Set a TCS percentage on a party and it is collected automatically on their invoices.
Special prices
Party-specific rates override the shop or dealer price for that party only.
Private ordering link
Create, copy, share on WhatsApp, regenerate, or switch off a party’s ordering portal link.
Smart list view
Search, filter by area, month sales, open orders, receivable or payable, over-limit count, and last bill — with a jump to the ledger.
CSV import
Flexible column matching (for example “mobile” for phone), a blank template to download, and duplicate skipping.
Items, stock & godowns
Packs, loose units, batches, and expiry across every godown.
Item master
SKU, HSN, GST rate (India picks 0, 3, 5, 12, 18, or 28%), company or principal, and brand.
Packs plus loose units
Bill “2 BOX + 3 PCS” while stock and prices stay accurate per base unit.
Five price levels
MRP, dealer, shop, default sale, and purchase price — plus reorder level and opening stock.
Stock on hand
By godown, batch, and expiry, valued at cost, with filters by company and godown.
Near-expiry view
Lots expiring within 90 days are colour-coded, and challans and invoices pick the nearest-expiry batch first.
Multiple godowns
Add, rename, set a default, or remove godowns once they are empty.
Adjustments & transfers
Stock adjustment (+/−) and godown-to-godown transfer documents with a full trail.
No negative stock
Confirmation is refused when a godown or batch does not have enough quantity.
Item CSV import
Bring your whole catalogue in at once, including opening quantities.
Schemes & pricing
The right rate and the right free goods on every line, automatically.
Free-goods schemes
“Buy X get Y free” offers such as 10+1, applied by quantity.
Quantity discounts
A percentage off once a minimum quantity is reached.
Scheme rules
Valid from and to dates, shops only, dealers only, or everyone — the highest threshold met wins.
Applied everywhere
Schemes apply on their own to orders, challans, invoices, the field app, and the retailer portal.
Automatic price pick
Party special price, then dealer or shop price, then sale price — and the line shows which one was used.
Price lock by role
Staff without pricing permission cannot change rate, discount, or free quantity.
Sales & purchase documents
Twelve document types that convert into each other without re-typing.
12 document types
Sales order, delivery challan, tax invoice, credit note, receipt, purchase order, GRN, purchase bill, debit note, payment, stock adjustment, and godown transfer.
Draft, then confirm
Confirming posts stock and balances; cancelling reverses them while the number is kept for audit.
One-click conversions
Order → challan or invoice, challan → invoice, invoice → credit note, PO → GRN or bill, GRN → bill, bill → debit note.
Partial fulfilment
Conversions carry only the quantity still pending, and you can never over-ship.
Automatic GST split
CGST + SGST within your state, IGST across states, with tax-inclusive or exclusive pricing.
Credit-limit block
An invoice that pushes a party over its limit cannot be confirmed, and overdue bills show while you bill.
Return reasons
Good stock returned, damaged, expired, short supply, or rate difference (with no stock movement).
Duplicate bill check
The same supplier bill number cannot be booked twice for one supplier.
Transport details
Vehicle number, transporter name and ID, and distance on every dispatch.
Receipts & payments
Cash, UPI, bank, cheque, or card with reference/UTR — tagged to a bill or applied oldest-first.
Print & PDF
HSN, batch and expiry, tax summary by rate, amount in words (lakh/crore), e-invoice QR, and signatory block.
Share on WhatsApp
Send any document to the party in one tap.
Status badges & search
Online, field, delivered, on trip, IRN, and TDS badges, with search by number, party, reference, status, and date.
Van delivery & routes
Plan trips, load vans, prove delivery, and collect cash at the door.
Routes & beats
An ordered list of shops with visit weekdays and an assigned salesperson.
Trip planning
Pick vehicle, driver, and delivery person, then add confirmed challans and invoices from the last 45 days by route.
Loading sheet
Printable totals per item including free goods, with each stop listed and columns for signature and cash.
Trip lifecycle
Planned → out for delivery → closed, visible to the whole office.
Proof of delivery
Delivered, partly delivered, or failed — with who received it and a note or reason.
Cash on delivery
Cash, UPI, or cheque collected at a stop books a receipt against that bill automatically.
Field sales app
Everything a salesman needs on the beat, on their phone.
Today’s beat
Opens on today’s scheduled routes, with route switching and shop search.
Shop cards
Amount due, over-limit flag, last order date, and today’s visit outcome at a glance.
Take an order
Pack and loose steppers, automatic party pricing, live scheme preview, and out-of-stock flags — confirmed instantly.
Collect payment
Cash, UPI, or cheque (with cheque date) against a chosen bill or oldest-first.
No-order reasons
Record why a shop did not order — enough stock, owner not in, bought elsewhere, and more.
GPS on every visit
Location is captured on a best-effort basis and never blocks the salesman.
One-tap contact
Call, WhatsApp, or open Google Maps directions to the shop.
Daily summary
Shops visited out of total, orders and their value, and the amount collected today.
Retailer ordering portal
A private link where every shop orders on its own, at its own prices.
Their own price list
Shop prices, MRP, tax note, pack sizes, stock level (in, low, out), and current offers.
Search & cart
Search by product, brand, or company with pack and loose steppers and a free-goods preview.
Credit information
What they owe and their credit limit, with a warning when an order would cross it.
Orders arrive as drafts
You confirm portal orders in Sales — with a daily limit per shop to stop misuse.
Bills & payments tab
Recent orders, invoices, payments, and credit notes with their status.
Private by design
Each link is unique, hidden from search engines, and can be regenerated or switched off anytime.
Books & reports
Operational reports a distributor actually uses — all downloadable as CSV.
Day book
Every voucher in the selected period.
Outstanding & ageing
To collect and to pay, aged 0–30, 31–60, 61–90, and 90+ days, plus past-credit-days amounts and a one-click WhatsApp reminder.
Cheque register
Post-dated cheques are flagged; marking one bounced reverses the receipt and reopens the bill.
Party ledger
Running balance for any shop, dealer, or supplier.
Stock value & reorder
Stock at cost with a reorder list — one click raises a PO that fills each item to twice its reorder level in full packs.
Item margin
Margin net of returns, with free goods counted as cost.
Sales analysis
By company, by salesperson, or by area.
Double-entry accounts
Proper books that post themselves from your documents.
Automatic posting
Sales, purchases, notes, receipts, and payments post to the ledger on their own.
Chart of accounts
System ledgers for cash, bank, input/output CGST, SGST, IGST, TDS and TCS payable, capital, plus starter expense and income heads.
Vouchers
Expense paid, other income, contra (cash ↔ bank), and multi-line journals with debit/credit balance checks.
Financial statements
Account and party ledgers, trial balance, P&L with trading account, and balance sheet — each with a balance check.
Tally-friendly export
Export vouchers as CSV for Tally or Excel.
GST returns & compliance
Working papers your CA can file from, without rebuilding anything.
GSTR-1 working papers
B2B, B2CL (above ₹2.5 lakh), B2CS, CDNR, and HSN summary.
GSTR-3B summary
Output tax, ITC split by CGST/SGST/IGST, nil-rated sales, credit notes, and net payable.
Sales & purchase registers
Complete registers for the period, ready to share.
Eight CA downloads
CSV working papers for your CA to file — clearly labelled, never a silent auto-filing.
GSTR-2B matching
Upload the portal JSON or a CSV; bills match by GSTIN and bill number with an amount-and-date fallback.
ITC at risk
Matched, amount differs, or not in your books — plus your bills missing from 2B and the ITC at stake.
TDS under 194Q
0.1% once a supplier crosses ₹50 lakh in the year (5% without PAN), calculated automatically with override.
TCS on sales
Collected at each party’s rate, with a register that flags missing PANs and exports for 26Q and 27EQ.
E-invoice & e-way bill
IRN, QR, and e-way bills with the official rules enforced.
Three modes
Off (download official JSON for the portal), sandbox for practice, or live through your own GSP with the key stored encrypted.
IRN generation
For tax invoices and credit notes, with the signed QR printed on the invoice.
E-way bill generation
For invoices, challans, and credit notes — from the IRN when one exists, with validity worked out from distance.
24-hour cancellation rules
IRN and e-way bill cancel within 24 hours; documents cannot be cancelled while either is live.
₹50,000 hint
Documents show when an e-way bill is required.
Setup, roles & countries
Configure once — then let every role see only what it needs.
Multi-country
India, UAE, UK, EU, Singapore, Australia, Malaysia, US, and Other — currency, timezone, and default rate set for you.
Tax labels
GST, VAT, SST, or Sales tax, with tax-by-rate reports and registers outside India.
Business details
GSTIN or tax ID, state code, legal name, and the address printed on bills.
Invoice numbering
Prefix/year/number that restarts each April in India and each calendar year elsewhere.
12 permission keys
Sales, purchase, inventory, parties, GST, reports, settings, cancel, price, field, delivery, and accounts.
Ready-made roles
Owner, Sales, Purchase, Warehouse, Accountant, Cashier, and Staff out of the box.
Kapish vs the usual stack
Kapish Distributor ERP vs Marg ERP / Tally + Manual Route Sheets
For an Indian distributor, Marg or Tally plus a handwritten beat usually means the same bill is typed twice. Kapish keeps the order, the van, the batch, and the CA’s working papers on one trail.
| Capability | Kapish Distributor ERP | Marg ERP / Tally + Manual Route Sheets |
|---|---|---|
| Dedicated Industry Desk Included | GST invoices, schemes, batches and expiry, godowns, salesman beat, retailer ordering, and van loading with proof of delivery. | Marg on a godown PC, or Tally vouchers, plus a route sheet the salesman fills by hand. |
| Android App + Any Browser (Web, Windows, Mac, iOS) | Android app com.kapishai2 on Google Play, plus any browser on Web, Windows, Mac, and iOS. The same login stays in live sync. | The books stay on the office PC. The day’s beat lives in a notebook or a separate app. |
| 6 AM AI Business Manager Morning Brief | Daily sales, cash-leak alerts, overdue payments, and low stock before the counter opens. | Someone totals yesterday’s register before the owner knows which routes leaked cash. |
| AI Photo Purchase-Bill Scanning | Snap a supplier invoice. Kapish reads the lines and loads stock without retyping. | Supplier invoices are retyped into Marg or Tally. |
| BLE Bluetooth & WiFi Thermal Receipt / KOT Printing + 1-Tap WhatsApp Bills | BLE Bluetooth and WiFi thermal receipts and KOTs, plus the same bill on WhatsApp in one tap. | A desktop printout, then a photo of the bill sent on WhatsApp. |
| 1-Click GSTR-1 & GSTR-3B CSV Working Papers for Your CA | One click exports GSTR-1 and GSTR-3B CSV working papers. Your Chartered Accountant files. Kapish does not file GST silently. | The CA rebuilds GSTR-1 and GSTR-3B from exports or from a second typing into Tally. |
| Role-Based Staff Logins & Cancellation Audit Trail | Cashiers, front desk, kitchen, and managers see only their screens. A cancellation reverses stock and money and keeps the document number. | A shared desktop login. A cancelled bill on the route is easy to miss. |
| Transparent All-Inclusive Price | ₹1,000/month or ₹9,999/year, GST included. 30-day free trial, no card required. No per-device fee and no hidden module fee. | A desktop licence, a field app, and the CA’s re-keying, each with its own cost. |
Swipe sideways to read every column.
Compare thoughtfully
How Kapish compares to typical distributor setups
A common pattern is desktop billing software, a separate salesman app, WhatsApp orders, and an accountant re-keying everything for GST. Kapish keeps every step on one trail.
| Capability | Typical ERP / tool setups | With Kapish |
|---|---|---|
| Shop orders | Phone calls and WhatsApp messages typed in later | Retailer portal and field app orders land straight in Sales |
| Schemes & party prices | Remembered by the billing clerk, applied by hand | Applied automatically on every document and channel |
| Van delivery cash | Collected on paper, entered the next day | Cash at the door posts a receipt against the bill |
| GST returns | CA rebuilds registers from exports | GSTR-1, 3B, and 2B matching ready as working papers |
| Accounts | Separate accounting package, re-keyed monthly | Double-entry books posted from every document |
FAQ
Questions owners ask before switching
Does Kapish file GST returns directly?
Kapish prepares GSTR-1 and GSTR-3B working papers, registers, and GSTR-2B matching that your CA files from. It is clearly labelled as working papers — nothing is filed silently on your behalf.
Can my salesmen take orders on their phones?
Yes. The field app opens on today’s beat, applies party prices and schemes automatically, confirms orders instantly, records collections and no-order reasons, and captures GPS on each visit.
Can shops order on their own?
Each shop gets a private ordering link with its own price list, offers, balance, and bill history. Orders arrive as drafts so you stay in control of what gets confirmed.
Does it handle batches and expiry?
Yes. Stock is tracked by godown, batch, and expiry. Near-expiry lots are highlighted, and challans and invoices pick the nearest-expiry batch first.
Do you support e-invoice and e-way bill?
You can download the official JSON for the government portal, practise in a sandbox mode, or connect your own GSP to generate live IRNs and e-way bills — with the 24-hour cancellation rules enforced.
Can I move from Tally or another billing tool?
Import parties and items by CSV (including opening stock and balances), and export vouchers back as CSV for Tally or Excel whenever your CA needs them.
How much does Kapish distributor ERP cost in India?
Kapish distributor ERP is ₹1,000/month or ₹9,999/year, GST included. The yearly plan saves ₹2,001. Every plan starts with a 30-day free trial — no card required. That price covers billing, schemes, the field app, van delivery, books, and GSTR working papers.
Is Kapish distributor ERP available on Android and the web?
Yes. It runs in the browser on Windows, macOS, and iOS, and as an Android app. Get it on Google Play at https://play.google.com/store/apps/details?id=com.kapishai2. Operating systems: Android, Web, iOS, Windows, macOS.
How does Kapish compare to Tally, Marg, or Vyapar for distributor businesses in India?
Tally is accounting. Vyapar is basic billing. Marg is a legacy desktop ERP, and the salesman beat is still a route sheet. Kapish Distributor ERP includes GST invoices, schemes, batches and expiry, godowns, the field app, retailer ordering, and van delivery on one login, with a 6 AM AI Business Manager Morning Brief. Price is ₹1,000/month or ₹9,999/year, GST included, with a 30-day free trial and no card required. There is no per-device or hidden module fee.
Can my Chartered Accountant export GSTR-1 and GSTR-3B from Kapish ERP?
Yes. From distributor bills, credit notes, and purchases already posted, one click exports GSTR-1 and GSTR-3B CSV working papers built from bills you already created. Your Chartered Accountant files from those papers. Kapish does not file GST silently. Cancellations reverse stock and money and keep the document number for audit.
Is Kapish a practical alternative to Marg ERP plus manual route sheets in India?
Yes. Orders from the salesman app or the retailer portal land in Sales with the party price and scheme already applied, ship on a van trip with a loading sheet, and post the cash collected at the door. You do not retype the route into Marg or Tally at night. The Android app is com.kapishai2 on Google Play, and the same desks run in any browser on Web, Windows, Mac, and iOS.
All modules
Every Kapish ERP desk
One login covers every business you run. Open the other six industry pages, or start from the Kapish ERP hub.
Run distribution on one calm trail
Start free, import your parties and items, and bill a real week — with field orders, van trips, and GST working papers on the same login.