Vehicle dealer & rentals ERP
Vehicle dealer ERP for sales, workshop, parts, and rentals
Kapish runs a bike, scooter, car, or commercial-vehicle business from enquiry to keys and beyond: deal file, exchange, finance, insurance, RTO and HSRP, chassis-level stock, workshop job cards, parts counter, self-settling rentals, and GST books — with a public page where customers book test drives and rentals. The 2026 pre-owned desk is a command center for used cars and bikes: previous-owner details and vehicle age, RC / Bluebook scan that fills the record, a document vault, and instant lookup when a phone number is typed on a deal.
Two-wheeler and car dealers, sub-dealers, used-vehicle showrooms, multi-brand workshops, and bike or car rental operators.
- 30-day free trial
- No credit card required
- 91 features listed below
₹1,000/month or ₹9,999/year, GST included — 30-day free trial, no card required.
Highlights
Why vehicle dealers switch to Kapish
Practical workflows for day-to-day operators — not a vague feature checklist.
Dynamic Inspection & Valuation Engine (PDI / PPI / EV)
Customizable 150-point PDI, used-car PPI, EV battery diagnostics, and commercial fitness audits with zero hardcoding. Calculate 0–100% health scores and print branded valuation certificates with 1-click WhatsApp sharing.
Paint Micron DFT & EV Battery Diagnostics
Record paint DFT in microns (µm) to detect hidden repaints, tyre tread in mm, EV battery State of Health (SoH %) and cell voltage variance, with automatic dealbreaker warnings on chassis tampering or flood marks.
Multi-Location Dispatch & Field Inspector Mode
Track jobs from Booked to Delivered on a live Kanban board. Field engineers logging in on mobile see only their assigned jobs and on-site checklist forms with company revenue and dealer ledgers securely masked.
Pre-Owned Cars & Bikes Command Center
A lot desk for used cars, bikes, and scooters: units in stock, two-wheelers and four-wheelers, capital invested, exchange inflows, refurb bays, used units sold this month, and an ageing meter for stock under 30 days, 30–60 days, and over 60 days.
Pre-Owner Details & Vehicle Age Tracking
Previous owner name, phone, care-of, registered address, and RTO stay on the used vehicle. Enter the original registration date from the Bluebook and Kapish shows age in years, months, and days.
RC / Bluebook Scan Auto-Fill
Photograph the RC or Bluebook — front, back, or both. Kapish reads the plate, chassis, engine, colour, year, owner, address, RTO, and registration date and fills the used-vehicle record.
Vehicle Document Vault
Keep the Bluebook / RC, insurance copy, PUC, fitness, and other papers on the vehicle so the showroom can open them later. Form 29/30 and ownership transfer stay on the RTO desk.
Instant Phone Customer Lookup
Type a mobile number on a deal. Kapish finds that customer, shows past purchases, workshop jobs, and rentals, and fills name, address, and GSTIN. A new number is marked as a new customer.
One deal file from quote to keys
Quotation, booking, invoice, and delivery with exchange, finance, insurance, RTO, and HSRP on the same record — lead stages update themselves.
India tax built in
GST and HSN set by vehicle type, CGST/SGST or IGST by state, TCS above ₹10 lakh, and GSTR-1/3B summaries ready to export.
Rentals that settle themselves
Late, extra-km, fuel, and damage charges are worked out on return, deducted from the deposit, and the rental closes automatically.
Public page with live availability
Customers browse models, request quotes and test drives, or book rentals with live availability, OTP, and document upload.
Renter checks you can trust
OTP-verified mobiles, owner-defined required documents, a mandatory licence check, and before/after condition photos.
Chassis-level stock
One vehicle record flows through purchase, stock, sale, customer garage, workshop, and reminders — and can move into the rental fleet.
WhatsApp everywhere
Quotes with EMI, payment reminders, RTO and loan updates, “ready for pick-up”, and “due back” messages in one tap.
Profit by vehicle and by stream
Showroom, accessories, workshop, parts counter, and rentals in one set of books — with margin per vehicle sold.
On the floor
One vehicle record from purchase to its next service
A chassis is bought on a supplier bill, sits in stock, gets booked and invoiced with exchange and finance, is delivered with RTO and insurance tracked, and comes back to the workshop with reminders already set. It can even move into the rental fleet. Every step is on the same record.
- 1
Purchase
One supplier bill creates every chassis on it
- 2
Enquiry & deal
Test drive, on-road quote, booking with exchange and finance
- 3
Delivery
GST invoice, checklist, gate pass, RTO and insurance tracked
- 4
Workshop
Free services, job cards, and reminders by days or km
- 5
Rental fleet
Move it to rentals any time — OTP, documents, self-settling deposit
Pricing
Every desk, one price
₹1,000/month or ₹9,999/year, GST included — 30-day free trial, no card required.
Vehicles is included. The yearly plan saves ₹2,001. Start with a 30-day free trial — no card. Pay whenever you are ready and every unused trial day is added to your plan.
Monthly
₹1,000/month
Billed every month · GST included
YearlySave ₹2,001
₹9,999/year
About ₹833 a month · GST included
Every feature
Everything in Vehicles, desk by desk
The complete list — nothing hidden behind “and more”. Search for what you need or jump to a desk.
Dealer command center
The whole showroom, workshop, and fleet on one screen.
Live KPIs
Vehicles sold this month, collected today and this month, receivables, and GST payable.
Smart alerts
New online requests, overdue rentals, follow-ups due, vehicles awaiting delivery, jobs ready, reminders this week, and low parts — each linking to the right desk.
Billed vs collected
A 14-day chart of what you invoiced against what you collected.
Live floor view
Stock and in-transit, open bookings, enquiries and today’s test drives, fleet out, workshop load, late jobs, pending RTO files, and undisbursed loans.
Revenue by stream
Vehicles, accessories and extras, workshop, parts counter, and rentals side by side.
Quick actions
Add an enquiry or a quotation straight from the dashboard.
Enquiries, CRM & test drives
A pipeline that moves itself as deals progress.
Enquiry pipeline
New, Contacted, Test drive, Quoted, Negotiation, Booked, Won, and Lost — a lost enquiry needs a reason.
Lead details
Model, colour, budget, timeline, cash or loan, exchange vehicle, salesperson, and hot/warm/cold rating.
Lead sources
Walk-in, phone, website, WhatsApp, Instagram/Facebook, referral, CarDekho/BikeDekho/CarWale, JustDial, events, and workshop customers.
Follow-ups
Log calls, WhatsApp, visits, SMS, or email with an outcome and the next date — plus a “follow-ups due” queue.
Test drives
Schedule, record odometer out and in, and capture feedback — a drive cannot close until the licence is checked.
Customer 360
One record per phone number with vehicles, purchases, rentals, job cards, enquiries, and KYC status.
Funnel stats
Won and lost this month, conversion %, and source performance over the last 90 days.
Automatic stage moves
A lead moves forward on its own when it is quoted, booked, or delivered.
One-tap WhatsApp
Message any lead straight from the pipeline.
Sales: quotation to keys
One deal file with on-road pricing, exchange, and delivery controls.
One deal file
Quotation, booking, tax invoice, and delivery with numbers that restart each financial year (e.g. INV/26-27/0007).
On-road price builder
Ex-showroom, discount, RTO, insurance, HSRP, extended warranty, AMC, other charges, and accessories fitted.
Booking & allotment
Advance payment, expected delivery date, and chassis allotment — in-transit or already-booked chassis are blocked.
GST tax invoice
CGST/SGST or IGST chosen by state, TCS added above ₹10 lakh, prices locked, and accessories taken out of stock.
Exchange
The old vehicle enters used stock automatically and its value is credited to the customer.
Delivery checklist & gate pass
Delivery is blocked while money is due unless the finance DO covers it or a manager overrides.
Customer garage
On delivery the vehicle moves to the customer’s garage with its first service date set.
Printouts
Quotation, booking receipt, tax invoice, delivery note/gate pass, and payment receipts.
Quote with EMI on WhatsApp
Send the quotation including the EMI to the customer in one tap.
Payments & refunds
Multiple payments per deal, with refunds restricted by permission.
Safe cancellation
Cancelling after invoicing reverses stock and the exchange vehicle.
Sales report
By model, by salesperson (including financed count), and by lead-source conversion.
Vehicle stock
Chassis-level inventory with ageing, history, and GST by type.
Chassis-level inventory
Chassis, engine, key, and battery numbers, colour, year, location, and cost — duplicate chassis are blocked.
Stock statuses
In transit, In stock, Booked, Sold, and Demo, with a separate used and exchange stock tab.
Stock ageing
Vehicles older than 60 days are flagged, with total stock value shown.
Models & price list
Ex-showroom, dealer cost and margin, RTO/insurance/HSRP estimates, colours, and in-stock, booked, and enquiry counts per model.
GST & HSN by vehicle type
Follows the September 2025 rates automatically — for example EVs at 5% and two-wheelers by engine size.
Vehicle purchases
One supplier bill creates every chassis on it — into stock, in transit, or straight into the rental fleet — with payables tracked.
Sale stock ↔ rental fleet
Move a vehicle between showroom stock and the rental fleet in either direction.
Vehicle history & export
Every job, rental, and deal for a vehicle, plus CSV export of stock.
All vehicle types
Motorcycle, scooter, moped, car, SUV, MPV/van, three-wheeler, commercial, bus, tractor, and more — every fuel and gearbox.
Pre-owned cars & bikes (2026)
The used lot, the previous owner, the RC scan, and the papers — on the same vehicle.
Pre-Owned Cars & Bikes Command Center
Used cars, bikes, and scooters on one lot desk: in-stock count, capital invested, target sale value, exchange inflows this month, refurb bays, and used units delivered. Filter the spotlight by bikes or cars.
Ageing meter
Fresh stock under 30 days, maturing stock at 30–60 days, and critical stock over 60 days, so capital sitting on the yard is visible before it stalls.
Pre-Owner Details & Vehicle Age Tracking
Previous owner name, phone, father / husband / care-of, registered address, and RTO. Age is calculated from the original purchase or registration date in years, months, and days.
RC / Bluebook Scan Auto-Fill
Upload the RC smart card or Bluebook. Kapish reads registration number, chassis, engine, colour, manufacturing year, owner, address, RTO, and registration date into the used-vehicle form.
Vehicle Document Vault
Slots for Bluebook / RC, insurance copy with policy number and expiry, PUC, fitness, and any other document. Open or replace a file without hunting through WhatsApp.
Instant Phone Customer Lookup
On a quotation or deal, a 10-digit mobile looks up the existing customer — purchases, workshop jobs, rentals, and vehicles — and can fill name, address, state, and GSTIN. An unknown number is saved as a new customer with the deal.
Refurb and RC transfer
Workshop prep in progress sits beside pending RTO ownership transfer, insurance endorsement, and Form 29/30 tracking.
RTO, insurance & finance
Every file after the sale, tracked until it is closed.
RTO tracker
Not applied, Applied, Number allotted, RC received, and RC handed over — with application and registration numbers.
HSRP plate tracker
Not ordered, Ordered, Received, and Fitted.
Insurance
Insurer, policy number and type, dates, and nominee — the end date becomes the renewal reminder, and missing policies are flagged.
Finance
Financier, loan amount, rate, tenure, EMI calculator, and status from Applied to Disbursed — disbursement posts the receipt automatically.
Pending-only view
Filter to just the files that still need action.
WhatsApp status updates
Keep customers informed about their RC, plate, and loan in one tap.
Workshop & service
Job cards, free-service rules, billing, and reminders.
Job cards
Find the vehicle by registration or create it on the spot — odometer, fuel, complaints, diagnosis, mechanic, bay, promised time, and estimate.
Service types
Free, paid, repair, accident, warranty, PDI, and washing — labour is waived on free and warranty jobs, and free-service limits are enforced.
Job statuses
Open, In progress, Waiting parts, Ready, and Delivered — late jobs are flagged.
Billing on delivery
GST service invoice, parts out of stock, payment or credit, and a 1–5 rating with feedback.
Next service
Set by days or km, whichever comes first.
Printouts & pick-up message
Job card, service invoice, and a WhatsApp “ready for pick-up” message.
Reminders
Service, free service, insurance renewal, and PUC renewal — each with a ready-to-send WhatsApp message.
Mechanic report
Jobs, labour, parts, and average rating per mechanic.
Parts & accessories
A parts counter with stock you can trust.
Parts master
Part number, category (spares, accessories, oil, tyres, batteries, helmets, riding gear, consumables), brand, HSN, GST, MRP, cost, bin, compatible models, and reorder level.
Stock tracking
Stock count adjustments with a full movement history.
Counter sales
GST bills with stock checks, partial payment, printing, and cancellation.
Parts purchases
Stock in from supplier bills with the cost price updated.
Reorder list
Below-reorder parts as a CSV with suggested order quantities.
Rentals: bikes, cars & any fleet
From booking to settlement, with the checks a rental desk needs.
Today board
Pick-ups due, due back today, overdue, and colour-coded fleet cards (available, on rent, overdue, reserved, maintenance).
Fleet & rates
Hourly, daily, and weekly rates, deposit, free km per day, and extra-km rate — insurance and PUC expiries flagged.
Clash-free bookings
The same vehicle can never be double-booked, with price preview, advance, and booking source.
Renter mobile OTP
Verified numbers are remembered for 180 days; a manager can skip with a logged note.
Owner-defined documents
Choose which documents are required (licence, ID, selfie, or up to 15 custom types) — keys cannot be handed over until they are on file.
Handover
Original licence check, odometer, fuel, condition, helmets, ID proof, deposit, and up to 12 walk-around photos.
Extend or swap
Extend with a clash check, or swap after a breakdown with readings carried over and the broken vehicle sent to maintenance.
Return & charges
Comparison photos, late fee after grace, extra-km, fuel, damage and other charges, and discount.
Self-settling deposit
Charges are deducted from the deposit, the balance is collected or refunded, and the rental closes itself.
Agreement & reminders
Rental agreement and invoice printouts, blocked-renter check, cancel or no-show, and a WhatsApp “due back” reminder.
Utilisation report
Trips, hours out, utilisation %, revenue, and late/km/damage income per vehicle.
Public dealer page
Your own page where customers buy, rent, and book — no login needed.
Buy tab
Models by category with specs, colours, ex-showroom and approximate on-road price, and stock status.
Quotes & test drives
Customers request a quote or test drive with payment mode, exchange details, and preferred time — it lands as a hot or warm lead.
Rent tab
Pick dates and hour/day/week pricing to see live availability, totals, deposit, and km terms.
Online rental requests
Renters enter their licence and upload documents, then pay at pick-up.
Spam protection
Optional SMS OTP, a hidden honeypot, rate limiting, and private document storage.
Call & WhatsApp buttons
Customers reach the dealer in one tap.
Books & GST
Every stream in one set of books, ready for your CA.
Outstanding
Receivables across deals, rentals, jobs, and counter bills with ageing and WhatsApp reminders — plus refunds due and supplier payables.
Day book
Totals by payment mode, CSV export, and reprintable receipts and vouchers.
GST reports
Rate-wise GSTR-3B summary, HSN summary, and GSTR-1 B2B invoices with CSV export and net payable.
TCS register
TCS collected on high-value vehicles, flagging missing PANs.
Profit
By stream and per vehicle sold — vehicle margin plus accessories, by salesperson — less expenses.
Expenses
Record rent, salaries, electricity, and other categories.
Dealer setup & roles
A guided go-live, then permissions for every desk.
Go-live checklist
A progress bar and an “at a glance” summary of what is configured.
Business & tax
GSTIN validation, state, invoice prefix, GST-inclusive or exclusive prices, default rates for parts, labour, rentals, and extras, and TCS settings.
Online page settings
On/off, custom address, share link, buy and rent toggles, OTP toggle, and a note shown on the page.
Sales, workshop & rentals
Quote validity, booking terms, delivery checklist, free services, intervals, labour rate, deposits, km limits, late fees, and agreement terms.
Partners
Suppliers and OEMs, financiers and banks, insurers, and brokers or sub-dealers.
Staff roles
Sales, Service Advisor, Mechanic, Rental Desk, Parts, Accountant, and Receptionist — with a separate permission for cancellations and refunds.
Kapish vs the usual stack
Kapish Vehicles ERP vs Spreadsheets / Generic Accounting + DMS
Dealers comparing a spreadsheet, Tally, and a separate DMS are usually missing the used-car and used-bike lot. Kapish Vehicles ERP (2026) runs new sales, the pre-owned command center, workshop, parts, rentals, and GST on one vehicle record.
| Capability | Kapish Vehicles ERP | Spreadsheets / Generic Accounting + DMS |
|---|---|---|
| Pre-Owned Cars & Bikes Command Center | A lot desk for used cars, bikes, and scooters: units in stock, capital invested, exchange inflows, refurb bays, used units sold this month, and an ageing meter (under 30 days, 30–60, and over 60). | A spreadsheet of used stock, or a DMS that stops at new vehicles. Ageing and refurb sit in someone’s head. |
| Pre-Owner Details & Vehicle Age Tracking | Previous owner name, phone, care-of, address, and RTO, plus the original registration date. Age is shown in years, months, and days. | Previous-owner lines on a paper RC file. Age is counted on a calculator. |
| RC / Bluebook Scan Auto-Fill | Photograph the RC or Bluebook. Kapish fills registration number, chassis, engine, colour, year, owner, address, RTO, and registration date. | Someone types the RC into a sheet, then types it again into the accounts tool. |
| Vehicle Document Vault | Bluebook / RC, insurance, PUC, fitness, and other papers stay on the vehicle. Form 29/30 and ownership transfer stay on the RTO desk. | Photos in a WhatsApp chat and files in a cupboard. |
| Instant Phone Customer Lookup | Type the mobile on a deal. Kapish finds that customer and shows past purchases, workshop jobs, and rentals, then fills name, address, and GSTIN. | Search a register or ask the salesperson if this number has bought here before. |
| Dedicated Industry Desk Included | Enquiry to keys, exchange, finance, insurance, RTO and HSRP, workshop job cards, parts, and bike or car rentals on the same record. | A DMS for new sales, a spreadsheet for used stock, and Tally for the books. |
| Android App + Any Browser (Web, Windows, Mac, iOS) | Android app com.kapishai2 on Google Play, plus any browser on Web, Windows, Mac, and iOS. The same login stays in live sync. | The DMS is on the showroom PC. The yard list is a sheet on another laptop. |
| 6 AM AI Business Manager Morning Brief | Daily sales, cash-leak alerts, overdue payments, and low stock before the counter opens. | The owner waits for someone to total yesterday’s deliveries and dues. |
| 1-Click GSTR-1 & GSTR-3B CSV Working Papers for Your CA | One click exports GSTR-1 and GSTR-3B CSV working papers. Your Chartered Accountant files. Kapish does not file GST silently. | The CA rebuilds returns from the DMS export and from Tally. |
| Transparent All-Inclusive Price | ₹1,000/month or ₹9,999/year, GST included. 30-day free trial, no card required. No per-device fee and no hidden module fee. | A DMS fee, an accounts licence, and the hours spent keeping the spreadsheet true. |
Swipe sideways to read every column.
Compare thoughtfully
How Kapish compares to typical dealer setups
Many dealers run a DMS for sales, a register for the workshop, a notebook for RTO files, and WhatsApp for rentals. Kapish puts every desk on the same vehicle record.
| Capability | Typical ERP / tool setups | With Kapish |
|---|---|---|
| Deal paperwork | Quote, booking, finance, and RTO tracked in separate files | One deal file from quotation to RC handover |
| Exchange vehicles | Entered into used stock by hand, if at all | Added to used stock automatically and credited to the customer |
| Pre-owned lot | A spreadsheet of used bikes and cars, with RC photos in a chat | Pre-owned command center, previous-owner details and vehicle age, RC / Bluebook scan, document vault, and phone lookup |
| Workshop reminders | Calls made from a register when someone remembers | Service, insurance, and PUC reminders with ready WhatsApp text |
| Rental settlement | Charges worked out on a calculator at the counter | Late, km, fuel, and damage deducted from the deposit automatically |
| Profit per vehicle | Guessed at month-end | Vehicle margin plus accessories, by salesperson and stream |
FAQ
Questions owners ask before switching
Does Kapish work for both two-wheeler and car dealers?
Yes. It supports motorcycles, scooters, mopeds, cars, SUVs, vans, three-wheelers, commercial vehicles, buses, tractors, and more — with GST and HSN set automatically by vehicle type.
Can I run rentals and a showroom on the same account?
Yes. Vehicles can move between showroom stock and the rental fleet in either direction, and rental revenue sits in the same books as sales, workshop, and parts.
How do you verify renters?
Renters can verify their mobile with an OTP, you choose which documents are required, the original licence must be checked at handover, and walk-around photos are taken at pick-up and return.
Do customers get an online page?
Each dealer gets a public page where customers browse models, request quotes and test drives, and book rentals with live availability — requests land straight in your desks.
Is TCS handled on high-value vehicles?
Yes. TCS is added automatically on vehicles above ₹10 lakh, and the TCS register flags customers without a PAN.
Can the workshop service vehicles we did not sell?
Yes. Find any vehicle by registration number or create it on the spot when opening a job card.
How much does Kapish vehicle dealer ERP cost in India?
Kapish vehicle dealer and rental ERP is ₹1,000/month or ₹9,999/year, GST included. The yearly plan saves ₹2,001. Every plan starts with a 30-day free trial — no card required. That price covers the showroom, workshop, parts, rentals, and GST books.
Is Kapish vehicle ERP available on Android and the web?
Yes. It runs in the browser on Windows, macOS, and iOS, and as an Android app. Get it on Google Play at https://play.google.com/store/apps/details?id=com.kapishai2. Operating systems: Android, Web, iOS, Windows, macOS.
How does Kapish compare to spreadsheets, Tally, or a separate DMS for vehicle dealers in India?
A spreadsheet plus Tally plus a DMS splits the showroom, the used lot, and the books. Kapish Vehicles ERP keeps enquiry, deal, exchange, finance, RTO, workshop, parts, and rentals on one vehicle record. The 2026 pre-owned command center covers used cars, bikes, and scooters, with previous-owner details, vehicle age, RC / Bluebook scan auto-fill, a document vault, and instant phone customer lookup. Price is ₹1,000/month or ₹9,999/year, GST included. 30-day free trial, no card required.
Can my Chartered Accountant export GSTR-1 and GSTR-3B from Kapish ERP?
Yes. From showroom invoices, workshop bills, parts, and rentals, one click exports GSTR-1 and GSTR-3B CSV working papers built from bills you already created. Your Chartered Accountant files from those papers. Kapish does not file GST silently. Cancellations reverse stock and money and keep the document number for audit.
Does Kapish include a pre-owned cars and bikes command center?
Yes. The pre-owned desk shows used cars and bikes in stock, capital invested, exchange inflows, refurb bays, units sold this month, and an ageing meter. Previous-owner name, phone, address, and RTO sit on the record, and age is calculated in years, months, and days from the registration date. Photograph the RC or Bluebook and Kapish fills the plate, chassis, engine, owner, and dates. RC, insurance, PUC, and other papers stay in the vehicle document vault. Typing a mobile on a deal looks up past purchases, workshop jobs, and rentals.
All modules
Every Kapish ERP desk
One login covers every business you run. Open the other six industry pages, or start from the Kapish ERP hub.
Run the showroom, workshop, and fleet together
Start free, add your models and stock, and run a real week of enquiries, deliveries, job cards, and rentals on Kapish.